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What you need to know about procurement in DG ECHO funded actions

Course Description

This e-learning course provides a complete presentation of procurement procedures to be applied by NGOs when dealing with procurement processes in DG ECHO funded actions. It consists in an in-depth presentation of the rules and provisions of Annex III, following the different aspects of the purchasing process, including the mandatory principles always applicable, the option to buy through Humanitarian Procurement Centres, the special rules for food and medical supplies, possible derogations to be requested to Annex III, etc. The last session of the course is dedicated to the rules applicable to remaining equipment and goods purchased within DG ECHO funded Action, at the end of the implementation period

The course is provided in asynchronous modality, therefore lessons will be available on the distance learning platform at any time. The modules are delivered through presentations completed by background speech and visual effects. It is organized around several sessions. The learner can follow it entirely or skip immediately to the topic of interest.

Specific Objective

This course aims at giving a detailed overview of procurement procedures to be used in EU-funded humanitarian aid actions.

The main objective of this course is to improve participant’s knowledge and skills in the specificities of the procurement process, according to Annex III, and in the management of remaining supplies at the end of your actions.

Learning Objectives

By the end of the course participants will

  • Understand the scope and applicability of Annex III of the FPA
  • Gain knowledge of general procurement rules and procedures
  • Know how to provide relevant information on your procurement procedures in the Single Form
  • Be able to prepare a procurement plan
  • Learn about special rules for medical supplies/devices and for food
  • Know when and how to request derogations
  • Be aware on how to deal with critical aspects related to procurement
  • Know how to deal with the management of possible remaining supplies purchased with DG ECHO funds at the end of the Action

Course Modules

The course is divided into six sections.
It is focused on the main provisions to be applied in procurement process during the implementation of a DG ECHO funded Action.

  1. Introduction to procurement

The course starts with a presentation of Annex III of the Framework Partnership Agreement (FPA) for NGOs and in particular its scope, the key terminology. The different types of contracts (supplies, services and works) are presented here, together with the minimum standards to be applied in procurement, with a specific reference to Humanitarian Procurement Centres

  1. Overview of mandatory principles

Annex III establishes that, when procuring properties, supplies, works or services certain mandatory principles must always be respected. All these principles are presented here with details and examples on how to apply them.

  1. Procurement in the Single Form

Procurement often involves a complex process and requires resources in order to be properly accomplished. For this reason, it should be properly described in the Single form, specifically in section 4 Logic of intervention and section 6 Implementation.  In this session it is explained the key information to be included in this session and how to prepare a proper procurement plan.

  1. Special rules for medical supplies/devices and food

According to Annex III, special provisions apply to the procurement of medical supplies and medical devices regardless of the value of the contract to be awarded and even when DG ECHO is not the single largest donor. In this module there is a detailed description of these rules.

  1. Derogations to procurement rules

There are some reasons for which it could be necessary to require derogations to Annex III to DG ECHO. But sometimes you might also need to derogate for your internal procurement rules. In this module, possible reasons and procedures to require derogations are presented in detail.

  1. Dealing with remaining supplies

What happens if, we arrive at the end of the Action and we realize that there are remaining goods that we haven’t distributed to the beneficiaries and equipment which has still an economic lifespan?  The closing phase is very important and should be carefully managed in order to ensure a smooth closure of the Action. The key rules on this regard are presented in this last module of the course.

free e-learning module to improve skills in dealing with procurement procedures

Training Details

Target group and prerequisites

Staff involved in the management of procurement processes of the DG ECHO funded Actions. Please consider that this course requires experience in the implementation/management of DG ECHO funded actions (general knowledge of FPA 2014), so specific issues related to proposal and implementation stage are not covered and are given for granted.

Number of participants

No limits


The course lasts approximately 2 hours and should be completed within 30 days from first access.

Additional information

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Course Prices
free of charge

Training financed under the DG-ECHO Framework Contract

Event dates
TypeDateLocationTitleLanguageTarget GroupStatus 
e-learningAlways openOn the WebWhat you need to know about procurement in DG ECHO funded actionsEnglishONLY for pillar-assessed organisations’ staff, including UN staff and EU MS National AgenciesAPPLY
e-learningAlways openOn the WebWhat you need to know about procurement in DG ECHO funded actionsEnglishRestricted to ECHO-partners staffAPPLY
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