Evaluation process in restricted CfPs
Two-step procedure
The measures applicable to an open call for proposals apply by analogy to a restricted call for proposals, except as specified below.
In a restricted call for proposals, the Guidelines for Applicants invite applicants to submit a concept note. After the opening session and the administrative check, a report will be established for each of the two phases of the restricted call for proposals. The administrative check of the concept notes and afterwards of the full applications is assessed through the relevant checklists (see checklist for the concept note and checklist for full application form from the Grant application form).
Specific evaluation reports are used for each of the two phases of the procedure.
The Guidelines for Applicants may indicate that a specific number of applicants will be invited to submit a final proposal. In this case a list restricted to the published number is drawn up consisting of the concept notes with the best scores, ranked in order.
The shortlisted applicants are then invited in writing to submit a full application form. The eligibility check will still only be performed for the proposals that have been provisionally selected at the end of the evaluation on the basis of the supporting documents requested by the European Commission and of the Declarations by the Applicant, according to the rules set out in the Guidelines for applicants and within the available financial envelope of the Call.
The elements assessed on the basis of the concept note may not be modified by the applicant in the full application form. The EC contribution requested for the action may not depart from the initial estimation more than 20%. Should the EC contribution requested vary from the initial estimation, the percentage between the EC contribution and the total cost of the action has to remain within the limits imposed by the Guidelines of the Call for Proposals.
The minimum period between the date of publication of the Guidelines and the deadline for submission of preliminary proposals is 45 days. The minimum period between the dispatch of the letter of invitation to submit final forms and the deadline for submission of proposals is 45 days. In exceptional cases, a shorter deadline may be allowed as a derogation.
Sources and useful links