The Annexes

Together with the Grant Contract and the ruling Special Conditions, the successful applicant will receive a series of annexes stating the rules and conditions of the award and the action implementation.

These Annexes are sent to the Grant Beneficiary in paper copy. It is highly recommended to download the electronic version of these documents from the EuropeAid website at the moment of contract signature to be sure to have the appropriate version to be used during implementation of the action. This is important because although EuropeAid publishes newly updated versions, the Beneficiary must always refer to the one in force at the moment of contract signature.
The annexes include:

• Description of the Action ( annex I): this is a summary of the project proposal, cost of the action and partners' (if any) data and is included in the Grant Contract together with the Special Conditions;

• the General Conditions applicable to European Community-financed grant contracts for external actions ( annex II);

• the Budget of the action ( annex III): this is the budget presented by the applicant corrected of any arithmetical error or ineligible cost;

• the Contract-award procedures ( annex IV): these guidelines rule the procurement procedures to be followed by grant beneficiaries in the framework of EC-financed external actions;

• Standard request for payment ( annex V): form to be used when requesting further pre-financing or the balance. The request must be accompanied with the financial identification form, which should be the same as the one submitted with the application form;

• Models of interim and final narrative and financial reports (annex VI): the interim and final narrative reports have different structures, while the format of the financial report is the same both for the interim and final reports.

• Terms of reference for an expenditure verification of a Grant contract (annex VII), when applicable (see Payment arrangements).

• Pre-financing guarantee form (annex VIII), when applicable (see Payment arrangements).

Sources and useful links:

• Grant documents