Documents for the management of EuropeAid grants

The documentation/formats below are those in use at EuropeAid and are based on the contractual obligations and managerial requirements of the PRAG 2010. For the 2008 version and earlier versions please visit the EuropeAid website section Archives.

1st phase: Preparing a project
Local publication
Guidelines for applicants
Application form
Budget
Logical Framework
Legal Entity File - individual
Legal Entity File - private companies
Legal Entity File - public bodies
Financial identification form
Documents for EC evaluation of project proposals
Concept note evaluation grid
Evaluation grid full application form
Opening and administrative checks and concept note evaluation
Full application evaluation
Final eligibility checks
2nd phase: Implementing a project
Grant Contract/Special conditions
General conditions (annex II)
Contract-award procedures (annex IV)
Request for payment (annex V)
Interim narrative report (annex VI)
Financial report (annex VI)
Expenditure verification (annex VII)
Financial guarantee (annex VIII)
Evaluation
Financial management toolkit for recipients of EU funds for external actions
Procurement
Tender documents for services
Tender documents for supplies
Tender documents for works
3nd phase: Closing a project
Final narrative report (annex VI)
Financial report (annex VI)
Expenditure verification (annex VII)
Financial guarantee (annex VIII)
Transfer of ownership of assets (Annex IX)
General
Project Cycle Management Guidelines
Practical Guide to Contract Procedures for EU External Actions (2010)
Frequently Asked Questions (FAQ) for Grants

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