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Documents for the management of EuropeAid grants

The documentation/formats below are those in use at EuropeAid and are based on the contractual obligations and managerial requirements of the PRAG 2008.

1st phase: Preparing a project
Guidelines for applicants
Application form
Budget
Logical Framework
Legal Entity File - individual
Legal Entity File - private companies
Legal Entity File - public bodies
Financial identification form
Grant Contract/Special conditions
Documents for EC evaluation of project proposals
Concept note evaluation grid
Evaluation grid full application form
Opening session and administrative check
Evaluation report of the concept note
Evaluation report of the full application form
Final Evaluation report
Letter to applicants after opening session
Accept letter to applicants after concept note evaluation
Reject letter to applicants after concept note eval./evaluation of full proposal
Reject letter to applicants after evaluation of full proposal - reserve list
Accept/reject letter after eligibility check
Award letter
2nd phase: Implementing a project
General conditions (annex II)
Contract-award procedures (annex IV)
Request for payment (annex V)
Interim narrative report (annex VI)
Financial report (annex VI)
Expenditure verification (annex VII)
Financial guarantee (annex VIII)
Evaluation
Procurement
Tender documents for services
Tender documents for supplies
Tender documents for works
3nd phase: Closing a project
Final narrative report (annex VI)
Financial report (annex VI)
Expenditure verification (annex VII)
Financial guarantee (annex VIII)
General
Practical Guide to Contract Procedures
Corrigendum to the PRAG, version 15 June 2009
PRAG General Annexes

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